Feeling the constraints of the WhatsApp Business App as your team or conversation volumes grow? You’re capped at 5 devices, automation is basic and team collaboration or visibility is tricky.
If so, it’s time to upgrade to WhatsApp API. Designed for scale, it supports multiple teams, AI and automation, CRM integrations, reports and more. The WhatsApp API doesn’t have a frontend interface, so it must be connected to a conversation management platform like respond.io.
But getting started with WhatsApp API can feel overwhelming: You typically need a new phone number, setup can be complex and involves operational changes.
On respond.io, you don’t have to choose one or the other. Keep using WhatsApp Business App while trying out WhatsApp API with the same phone number to see if the API fits your needs or to transition gradually without interrupting your workflow.
Features | WhatsApp Business App | WhatsApp Business API |
---|---|---|
Best for | Small businesses | Medium to large businesses |
Number of Users | Unlimited | |
Broadcast Limit | 256 contacts per broadcast | Unlimited |
Automation Capabilities | Limited | Advanced AI and automation |
Supports Third-party Integrations | Available on respond.io | |
Supports Voice Call | Available on respond.io | |
WhatsApp Green Tick | ||
Reports/Analytics | ||
Lead Management | Simple tagging | Manage the entire customer lifecycle on respond.io |
WhatsApp Business App & API Coexistence | Available on respond.io | Available on respond.io |
Typically, getting WhatsApp API requires a new phone number not attached to your WhatsApp Business App. Respond.io is one of the few BSPs that allow you to use WhatsApp API and WhatsApp Business App on the same verified number.
This setup, known as WhatsApp coexistence, lets you:
Here are common concerns about switching to the WhatsApp Business API—and how respond.io makes it easier.
Concern | ❌ Without Respond.io | ✅ How Respond.io Helps |
---|---|---|
I’m interested in WhatsApp Business API, but I don’t want to disrupt operations | You have to choose between the WhatsApp Business App or API | Connect to the WhatsApp Business API without giving up the WhatsApp Business App for a gradual transition |
I want to use both the WhatsApp Business App and the API | Each needs a separate phone number, which can confuse customers and add more channels for your team to manage | Maintain a single phone number. Messages sent from the WhatsApp Business App show up as echo messages (read-only reflections) on respond.io for visibility into all conversations. |
I am not sure about WhatsApp Business API and would like to test it with my team first | You need a second WhatsApp Business number | Use your existing WhatsApp Business number to test WhatsApp Business API without interrupting operations |
I don’t want to lose my chat history with clients | You will lose your chat history when switching to WhatsApp Business API | Your past chats are recorded in the WhatsApp Business App, and import chat history is coming in the future to respond.io |
My team needs to use WhatsApp on the go | You’re limited to WhatsApp Business App since most BSPs don’t have a strong mobile app | The respond.io mobile app allows you to switch seamlessly between WhatsApp Business App and WhatsApp API |
Migrate from WhatsApp Business App to WhatsApp API
All you need is a computer or cellphone for each agent. Getting started is quick and simple — no developer needed!
2. Connect the WhatsApp Business App
Maximize your WhatsApp API potential with the right provider. Expect quick setup, powerful features and real business growth on respond.io.
Omnichannel team inbox
No more switching between apps to chat. Unify contacts and conversations from voice calls, email, WhatsApp, TikTok, Facebook Messenger, Instagram and more.
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WhatsApp Business Calling API
Don’t worry about losing voice calls when switching to WhatsApp API. This feature is available in beta from select BSPs, including respond.io.
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Customer lifecycle management
Prioritize high-intent leads, design customer journeys for each lifecycle stage or identify common drop-off points with analytics.
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AI and automation
Create an AI Agent to handle FAQs or collect customer data. Then, auto-qualify and route leads to the right agents, automate follow-ups and more.
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Native integrations
Connect WhatsApp with HubSpot, Salesforce, Google Sheets and more for context at your fingertips while you chat.
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Lead generation and conversion
Capture leads from Meta ads, automate appointment bookings, share product info instantly with Meta Catalogs and more.
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Customer retention at scale
Grow customer loyalty with targeted WhatsApp broadcasts for promotions, renewals, upgrades and CSAT surveys.
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Data-driven insights
Track response times, Meta ad and broadcast performance, and conversions to turn insights into revenue.
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Stability under high volumes
Never lose leads due to crashes or downtime. Unlike other providers, respond.io guarantees high platform reliability.
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Not natively. Traditionally, Meta does not allow the WhatsApp Business App and API to be used simultaneously on the same number. Once you register a number on the API, it becomes inactive on the app.
However, solutions like respond.io now enable WhatsApp coexistence, allowing you to keep using both through a single, verified number. Messages sent via the app appear in your team inbox as echo messages (read-only reflections) on platforms like respond.io.